November-December Interim City Manager Report

City Manager Activities

December 10, 2021

Participated in Mossbrae Falls team meetings identifying issues and potential solutions.

Participated in Butterfly Bridge team meetings identifying issues and potential solutions. Waiting to sign project area map until outreach to UP regarding staging area is complete.  Scheduled January 20th meeting to discuss issues regarding the potential discovery of hazardous materials on west approach to bridge. 

Conducted calls with many citizens regarding many different issues of their origin.

Met with a few citizens regarding a few different issues of their origin.

Met and communicated with some members of DPAC.

Tried to organize a conference call among key people involved in disaster relief.

Reviewed parts of the Siskiyou County Multi-Jurisdiction Hazard Mitigation Plan.

Began working on procedures and protocols for implementation of the abandoned and distressed property code.  Identified issues.  Invited staff to provide their issues and solutions. 

Dealt with code enforcement issues regarding child protective services.

Dealt with code enforcement issues regarding securing nuisance structures.

Reviewed insurance consultants suggested covid protocols.  Discussed protocols with Finance Director.  Closed city hall twice due to covid.  

Provided comments to Siskiyou County regarding rezone adjoining Mott airport. 

Spoke with city attorney on 5 occasions regarding different issues.

Scheduled public works supervisor interviews.  Cancelled them.  Rescheduled and conducted them. 

Continued negotiations for public works director.  Terminated negotiations with candidate.

Held meetings with utilities maintenance staff to identify needs and prioritize for short term and long term. 

Communicated several times with public works staff regarding snow removal and snow removal policy.

Communicated with more than 8 different individuals regarding one cannabis proposal.

Communicated many times with other cannabis permit holder and associated individuals.

Began addressing training of city hall staff.  Asked staff to identify training needs.  Sought out training opportunities for staff.  Suggested some training for staff. 

Established city council agendas with city council members.

Created Solid Waste Committee agenda template.  Worked with city council to establish meeting agenda.  

With staff, terminated two airport leases.  Signed two leases.  

Met with Police Chief, tow services company and code enforcement. Spoke with owner of tow company about issues.

Had minor discussions with Police Chief.

Communicated with union representative. Discussed opening union contract negotiations. 

Met with union representative and agreed to communicate at the end of January about laying out process and timelines for union contract negotiations.

Toured airport with staff.

Toured sewage treatment facilities with staff. 

Assisted Fire Chief and staff with preparing staff report, MOU, and city council resolution for mutual aid agreement.

Assisted Finance Director with identifying appropriate cannabis license fees, writing staff report. 

Reviewed MOU regarding needle drop box site in Dunsmuir.  Communicated with about history and elements.  Made suggested changes.

Reviewed properties owned by the city. Identified opportunities for future pocket parks with river access.  Conducted site visits to properties identifying current uses, encroachments, conditions, potential for future use. 

Reviewed some lease and rental agreements the city is party to.

Researched state directions on mass gatherings.  Reviewed other examples of mass gatherings.  Identified some steps in process for developing code regarding events.  

Participated in Dunsmuir Care Team updates.

Requested budget information from the Parks and Recreation District.

Notified Water Control Board that in lieu of curtailment the city enforce local water conservation measures.

Signed extension of contract with USGS for gauging.

Approved encroachments. 

Reviewed Tank Project bid recommendation, staff report.

Jefferson Spencer

October 18th, 2021 Weekly report

1) Public Works: Removal of brush: from the library and behind City Hall; cleaned cemetery; replace signpost; installed period light post; ordered hot water heater for Sherriff's Dep;, training on chipper for Recreation Dept; Ordered a forklift for Tuahindauli project; blacktopping and pothole repair; annual fire extinguisher inspection completed; weed eating along Sacramento Ave; replaced brooms on sweeper; helped CSO surplus trucks 400 and 401; locates for power pole replacement project; setup street light repair with Diversified Electric; loaded dumpster with debris and had it hauled away; replaced airport locks; cleaned trucks; mowed lawn;, collected trash; ran sweeper; checked emails and answered phone calls.

 2) City Manager: ICMA City Manager Conference in Portland; meeting with FAA regarding grant for the preliminary engineering for the north taxiway and apron; roof repair estimates for the library; cancellation of hangar lease with problem pilot; jurisdictional partners meeting with Siskiyou Economic Development; issues related to planting of Patty’s Tree; meeting with Jacobs and CalTrans on progress on Butterfly Bridge; CARES Grant paperwork closeout; revisions to Active Transportation Plan submittal completed and transmitted to CalTrans; conference call with UP (Benesch) and Mt Shasta Trails Association regarding findings from recent site visit-final items that need to be addressed before plans are stamped; water/sewer rates town hall; title and escrow ordered for purchase of Children’s Park; meeting with Parks and Rec about extension of their contract in order to apply for Prop 68 Grant; running list of projects completed for hand-off to Jefferson(Jeff)  Spencer; training with Interim City Manager; meeting with Sheriff’s Office about potential new South County precinct in Dunsmuir.

 3) Wastewater Dept: Continued daily, weekly sampling and monitoring ( minor process adjustments as weather changes); continued with O.I.T. training ( Mark ); inspected target manholes and lift station weekly's ; locates for PP&l contractor  ( pole replacement );worked around plant grounds; general maintenance.

 4) Water Dept: Continued with contractor on water main replacement; assisted with tie-ins;  continued locating water lines along Simpson Ave.; locates for PP&L contractor; weekly springs checks-all in good order; Simpson Ave. is now online; .three new fire hydrants installed; started seasonal cleanup as contractor preparing for winter shut down; started on Blacksmith Hill pipe replacement; worked with Pace on drought grant; to replace 10" water main on Shasta View; will be summitting for construction funding early next week.

 5) Finance: Accounts payable; accounts receivable; payroll, utility billing, audit prep.

 6) Fire Department: . For the period, the department responded to (27) dispatches, (17) EMS, (2) Public Assist and (3) Traffic accident, (1) Structure Fire, (3) Other type fires, (1) Hazardous Condition; Weekly fire department training: No In person training was conducted this week, personnel have been instructed to use “Target Solutions” for virtual training; all equipment and apparatus are in good working order; entered run reports into computer data base and submitted quarterly reports to the State Fire Marshall’s Office; (1) fire department engine with our personnel is committed to the KNP Fire in Tulare County.

August 31, 2021 Weekly report

1) Public Works: we were out one employee this week due to his commitment to the Dunsmuir Fire Department; roadside maintenance Scherrer Ave, Sacramento Av, Siskiyou Av Guard rail, Timber Dr, Grover St, and Edith St.;  received a bid for the installation of new irrigation timer at the Childrens Park; set goal posts with Dunsmuir High School,; set up and took down traffic closures devices  for the movie production; cleaned trucks; ran sweeper; watered lawns; collected trash;  responded to emails and phone calls.

 2) City Manager: received approval from Union Pacific for the placement of “Patty’s Tree” across from the Brown Trout; meeting with CalTrans for the kickoff of the City’s Active Transportation Plan; finalized Rod & Gun Club lease; coordination with movie production company regarding street closures and contract to pay for any staff time expended in support of the shoot; worked with CalFire, UP, Dunsmuir Fire regarding train derailment at the Cantera Loop; discussions with potential Public Works Director candidate; completion of Prop 218 notices for potential water and sewer increases; spoke to Solid Waste Ad Hoc committee applicants; called UP for update on review of plans for the Mossbrae Trail-still under review; attended DPAC Meeting; issued airport closure to allow contractors to complete work on the runway; worked to finalize solid waste agreement; meeting with Weed’s city manager about enforcement of their vacant and distressed building ordinance; meeting with CalTrans on 800’ Bridge; Lot Design Standards agenda item work; code enforcement issues; meeting with Parks & Recreation about renewal of their contract.

 3) Wastewater Dept: plant operations training of new operator; daily and weekly plant testing completed; poured sludge beds; plant washed and equipment maintenance completed; replaced bad hydraulic fitting on backhoe; called vendor about the replacement of a moisture censor for headworks mixer; annual plant flow meters calibration completed; maintenance of #1 filter location censors; replaced pre cl2 sample pump; replaced batteries in alarm auto dialers; all lift stations and manholes checked and cleaned.

 4) Water Dept: Made repairs on system master flow meter; installed more automatic meter readers; Eagle Paving did trench paving in various locations for SNL; several new water mains were completed and put on line.

 5) Finance: Accounts payable; accounts receivable; payroll; utility billing payment processing; covid fund research; water project change order processed; CDBG grant paperwork.

 6) Fire Department: For the period, the department responded to (16) dispatches, (10) EMS, (1) other type fire, (1) Structure Fire, (1) Vegetation Fire, (1) traffic accident, (1) Hazardous situation, (1) Public Assistance;

Weekly Fire Department training-Fire personnel reviewed EMS skills and maintained EMS equipment; all equipment and apparatus remain in good working order; entered run reports into computer data base; currently (1) fire department engine with personnel is assisting CAL-Fire with station coverage in the County, (1) department engine was returned from the River Complex Fire after a 14-day assignment. Our staffing levels are still adequate to respond to our daily dispatches.

August 25th, 2021 Weekly report

1) Public Works: Public Works was left with one employee as the other was called out on a fire strike team; with the extreme fire danger, certain equipment is being used sparingly to minimize potential fire cleaning of areas around the  Hedge Creek Falls Park; repaving on Shasta Avenue; graffiti removal;  repainted curbs on lower Pine St;, unplugged the Belnap Fountain; utility locations completed for upcoming water project in north Dunsmuir; worked with community service on maintenance at the cemetery; used a leaf blower to remove debris from downtown sidewalks; Irrigation done on Children’s Park; cleaned graffiti at Children's Park; walking meeting with City Manager about problem sidewalk areas; cleaned trucks; ran sweeper; gathered trash and responded to emails and phone calls.

 2) City Manager: One week of work post return from a family funeral back east.

Worked with Clemens Waste Removal to finalize solid waste contract; reread contract to ensure that there were no grammatical issues, incorrect or extraneous information; met with CalTrans about the upcoming STP cycle and the potential for transportation funding for Dunsmuir; final approval from the Rod & Gun Club Board on gun range lease-will be coming to the next City Council meeting for approval; work on funding and a job description on a proposed Public Work’s Director position; meeting with CalTrans on progress on the 800’ Bridge; meeting with Jacob’s on the progress on the environmental work for the Butterfly Bridge; wrote a resolution in opposition to the siting of the Blackberry Timber Harvest access road; work with the in-town film crew on the expectations to minimize the provision of basic services; visited the springs and have asked PACE to begin water rights approval to use two springs that are under our control, but are not currently serving the citizens of Dunsmuir; Active Transportation Plan meeting with CalTrans-reworked task order to conform to State standards; received an additional $22k in Delphi system for reduction of Airport debt to the general fund

3) Wastewater Dept: Continued with daily, weekly, and monthly sampling; sewer main locates for water main contractor; sewer main maintenance on Gleaves Ave.; continued with sludge maintenance; maintenance on mixer motor-required parts ordered; general plant seasonal clean up; lift stations checked and target manholes inspected.

 4) Water Dept: Continued with water main project work; continued with Blacksmith water main project; continued with automatic water meter replacements; Elizabeth street flushing and bacteriological testing; locates on Gleaves and Isgrigg Street completed for project; meeting with ENPLAN and Pace regarding Mossbrae Springs project; water main break on Hemlock; pressurized River Ave. for disinfection and pressure testing.

5) Finance: Accounts payable; accounts receivable; payroll; utility billing payment processing; covid fund research; water project change order processed; CDBG grant paperwork.

 6) Fire Department: For the period, the department responded to (16) dispatches, (10) EMS, (1) other type fire, (1) Structure Fire, (1) Vegetation Fire, (1) traffic accident, (1) Hazardous situation, (1) Public Assistance;

Weekly Fire Department training-Fire personnel reviewed EMS skills and maintained EMS equipment; all equipment and apparatus remain in good working order; entered run reports into computer data base; currently (1) fire department engine with personnel is assisting CAL-Fire with station coverage in the County, (1) department engine was returned from the River Complex Fire after a 14-day assignment. Our staffing levels are still adequate to respond to our daily dispatches.